To: Please deliver this message to the individual responsible for infection prevention activities at your facility. Please share this message widely with your facility staff.
From: CDPHE Disease Control
The Centers for Disease Control and Prevention have updated the interim guidelines for caring for a patient or a patient under investigation for the 2019 Novel Coronavirus.You can find the guidance at https://drive.google.com/file/d/1t68afI-J7Fv9SrSccsACKULHMrLv-UeW/view?usp=sharing
This is a rapidly evolving response, please share this message widely with facility staff members. The guidance has been updated to include ALL health care facility environments. To stay updated on the current situation please continue to monitor the following website resources.
CDC Coronavirus page: https://www.cdc.gov/coronavirus/index.html
CDPHE Coronavirus page: https://www.colorado.gov/pacific/cdphe/2019-novel-coronavirus
The included guidance document will be posted to the CDPHE Coronavirus webpage that you can access as a future resource. If you have general questions about 2019-nCoV, please call CO-Help at 303-389-1687 or 1-877-462-2911, or email COHELP@RMPDC.org, for answers in English and Spanish.
This blog publishes information typically sent to users of the Colorado Health Facilities Interactive (COHFI) system for health care entities regulated by the Colorado Department of Public Health and Environment. Please note that COHFI is the official medium for business communication between the Department and licensed and/or Medicare/Medicaid certified health care entities. Health care entities should continue to monitor their email accounts routinely.
Friday, January 31, 2020
New Video – Speak Up: Making Dialysis Safer for Patients
To: Facility administrators, risk managers, infection preventionists
From: Disease Control and Public Health Response Division
The Coalition and the American Association of Kidney Patients have released a new video for patients on dialysis and dialysis staff about the importance of speaking up to prevent infections and improve patient safety. Infections are serious and sometimes life-threatening, but together we can do something to stop them.
The video follows the journey of two patients on dialysis who feel empowered to speak up and share concerns about their treatment, in order to prevent infections. The video also highlights ways dialysis staff can create an environment where patients feel safe speaking up.
This video is open access. You are free to use it in any communication channels. Patients are encouraged to post the video on social media and share with family and friends. Clinics are encouraged to show the video during dialysis treatments, play it in waiting rooms, and post links within patient and staff educational materials.
Use this new comic, along with the video, for helpful tips and reminders about patient and caregiver engagement.
We encourage you to share these resources widely among your Partners and Members.
From: Disease Control and Public Health Response Division
The Coalition and the American Association of Kidney Patients have released a new video for patients on dialysis and dialysis staff about the importance of speaking up to prevent infections and improve patient safety. Infections are serious and sometimes life-threatening, but together we can do something to stop them.
The video follows the journey of two patients on dialysis who feel empowered to speak up and share concerns about their treatment, in order to prevent infections. The video also highlights ways dialysis staff can create an environment where patients feel safe speaking up.
This video is open access. You are free to use it in any communication channels. Patients are encouraged to post the video on social media and share with family and friends. Clinics are encouraged to show the video during dialysis treatments, play it in waiting rooms, and post links within patient and staff educational materials.
Use this new comic, along with the video, for helpful tips and reminders about patient and caregiver engagement.
We encourage you to share these resources widely among your Partners and Members.
Thursday, January 30, 2020
What to expect for the COHFI Launch Monday February 3rd
To: All Colorado Health Facilities Web Portal users
From: HFEMSD
Our new Colorado Health Facilities Interactive (COHFI) system is launching this Monday, February 3rd. If you are a web portal admin, then on Monday morning you will receive an email from us welcoming you to the new COHFI system. The email will include your username and a link to COHFI. If you are not able to sign in that day you will be able to reset your password at any time afterwards.
Once you have signed in you will be able to view the facilities/agencies you are associated with and you will be able to create additional users for each facility.
For the month of February, access to the system may be limited in the evenings after 5pm as that is when we will be applying any needed fixes to issues that were discovered.
We have previously provided detailed guidance on what to expect for Occurrence Reporting, License applications, Plan of Corrections, Flu Vaccination Reporting and all of the current functions of the web portal. Those communications can be found on our blog along with links to our training videos. Once you have signed into COHFI you will have access to the User Manual which will also have the training videos and step-by-step guidance on how to complete required tasks.
Lastly, if you do encounter an issue with the system, we want to know about it. We have a section in the User Manual called Known Issues/Report a Bug where you can see the list of issues we know we are launching with and you can let us know about new issues you may be having. You can always call us as well, we are here to help. We know this system is not going to be perfect on Monday, but we are confident that with your support, we will be able to respond to your issues in a timely manner.
From: HFEMSD
Our new Colorado Health Facilities Interactive (COHFI) system is launching this Monday, February 3rd. If you are a web portal admin, then on Monday morning you will receive an email from us welcoming you to the new COHFI system. The email will include your username and a link to COHFI. If you are not able to sign in that day you will be able to reset your password at any time afterwards.
Once you have signed in you will be able to view the facilities/agencies you are associated with and you will be able to create additional users for each facility.
For the month of February, access to the system may be limited in the evenings after 5pm as that is when we will be applying any needed fixes to issues that were discovered.
We have previously provided detailed guidance on what to expect for Occurrence Reporting, License applications, Plan of Corrections, Flu Vaccination Reporting and all of the current functions of the web portal. Those communications can be found on our blog along with links to our training videos. Once you have signed into COHFI you will have access to the User Manual which will also have the training videos and step-by-step guidance on how to complete required tasks.
Lastly, if you do encounter an issue with the system, we want to know about it. We have a section in the User Manual called Known Issues/Report a Bug where you can see the list of issues we know we are launching with and you can let us know about new issues you may be having. You can always call us as well, we are here to help. We know this system is not going to be perfect on Monday, but we are confident that with your support, we will be able to respond to your issues in a timely manner.
Friday, January 17, 2020
Flu Vaccination, Census, and other functions transition to COHFI 2/3/2020
To: All Providers
From: HFEMSD
There are several functions in the current Colorado Health Facilities Web Portal beyond Licensing, Plan of Correction, and Occurrence Reporting.
Nursing Facility Census:
We are working with our Medicare and Medicaid partners to retrieve the census and payer information from the MDS submissions you are already completing. This change is not complete but once it is finalized you will no longer need to submit quarterly census information. Until then, Census submissions are suspended.
Flu Vaccination Reporting:
The current Colorado Health Facilities Web Portal will continue to remain active through the end of the flu vaccination reporting season. Please continue submitting your flu vaccination reports as normal and we share how to submit future flu vaccination reports as we get closer to the next reporting season.
Electronic Letter of Intent and Facility Contact information have been incorporated into the Licensing and Facility functions in COHFI.
We are working hard to make this transition as seamless as possible, while acknowledging that it will be difficult for all involved. In the time leading up to the go live date, there will be continued messaging and training materials made available.
From: HFEMSD
There are several functions in the current Colorado Health Facilities Web Portal beyond Licensing, Plan of Correction, and Occurrence Reporting.
Nursing Facility Census:
We are working with our Medicare and Medicaid partners to retrieve the census and payer information from the MDS submissions you are already completing. This change is not complete but once it is finalized you will no longer need to submit quarterly census information. Until then, Census submissions are suspended.
Flu Vaccination Reporting:
The current Colorado Health Facilities Web Portal will continue to remain active through the end of the flu vaccination reporting season. Please continue submitting your flu vaccination reports as normal and we share how to submit future flu vaccination reports as we get closer to the next reporting season.
Electronic Letter of Intent and Facility Contact information have been incorporated into the Licensing and Facility functions in COHFI.
We are working hard to make this transition as seamless as possible, while acknowledging that it will be difficult for all involved. In the time leading up to the go live date, there will be continued messaging and training materials made available.
Plan of Correction Transition to COHFI 2/3/2020
To: All Providers
From: HFEMSD
Dear Providers,
As we near the go-live date for the new Colorado Health Facilities Interactive (COHFI) application, February 3rd 2020, there will be some important dates to keep in mind regarding the Survey Tracking module which will be the part of the system that will allow you to submit plans of correction (PoC's).
Beginning 01/29/2020, all new deficiency and sample lists will continue to be sent to you via email however, those deficiency lists will not be uploaded to the current HFEMSD Web Portal application. The deficiency lists will instead be uploaded to the new COHFI Survey Tracking module following go-live on 02/03/2020.
On 02/03/2020 and 02/04/2020, all providers that were issued their deficiency list prior to 01/29/2020 but have not yet submitted an approved PoC, will be transitioned into the new COHFI Survey Tracking module, no matter what stage of the PoC process you are in, whether that be not yet submitted, submitted but not yet reviewed or reviewed and rejected for additional information. Those PoC's will then be finalized in the new application. The current HFEMSD Web Portal application will continue to be accessible but PoC's will no longer be reviewed through it beginning on 02/03/2020.
All providers who have submitted an approved PoC prior to 02/03/2020, but have not yet received a revisit to determine compliance, will finish out the revisit process outside of the new COHFI Survey Tracking module. This means that you will continue to submit your revisit documentation via email or fax and will not have the option to submit those documents through the module.
We understand that the transition into the new COHFI application will not be seamless. Therefore we want all providers to know that while we will still be maintaining our current expectations in terms of submission deadlines for PoC's, that we will continue to remain flexible and willing to approve extensions to those deadlines for any providers that may need them. If you are one of the providers who is or will be going through the PoC process during this transition, you may reach out to Jason Bohl at 303-692-6221 or by email at jason.bohl@state.co.us, to request an extension or if you have any technical difficulties using the new COHFI Survey Tracking Module. Thanks for your patience during the transition period and please feel free to contact us if you have any questions or concerns.
Survey Tracking (POC) Recording
From: HFEMSD
Dear Providers,
As we near the go-live date for the new Colorado Health Facilities Interactive (COHFI) application, February 3rd 2020, there will be some important dates to keep in mind regarding the Survey Tracking module which will be the part of the system that will allow you to submit plans of correction (PoC's).
Beginning 01/29/2020, all new deficiency and sample lists will continue to be sent to you via email however, those deficiency lists will not be uploaded to the current HFEMSD Web Portal application. The deficiency lists will instead be uploaded to the new COHFI Survey Tracking module following go-live on 02/03/2020.
On 02/03/2020 and 02/04/2020, all providers that were issued their deficiency list prior to 01/29/2020 but have not yet submitted an approved PoC, will be transitioned into the new COHFI Survey Tracking module, no matter what stage of the PoC process you are in, whether that be not yet submitted, submitted but not yet reviewed or reviewed and rejected for additional information. Those PoC's will then be finalized in the new application. The current HFEMSD Web Portal application will continue to be accessible but PoC's will no longer be reviewed through it beginning on 02/03/2020.
All providers who have submitted an approved PoC prior to 02/03/2020, but have not yet received a revisit to determine compliance, will finish out the revisit process outside of the new COHFI Survey Tracking module. This means that you will continue to submit your revisit documentation via email or fax and will not have the option to submit those documents through the module.
We understand that the transition into the new COHFI application will not be seamless. Therefore we want all providers to know that while we will still be maintaining our current expectations in terms of submission deadlines for PoC's, that we will continue to remain flexible and willing to approve extensions to those deadlines for any providers that may need them. If you are one of the providers who is or will be going through the PoC process during this transition, you may reach out to Jason Bohl at 303-692-6221 or by email at jason.bohl@state.co.us, to request an extension or if you have any technical difficulties using the new COHFI Survey Tracking Module. Thanks for your patience during the transition period and please feel free to contact us if you have any questions or concerns.
Survey Tracking (POC) Recording
Occurrences Transition to COHFI 2/3/2020
To: All Providers
From: HFEMSD
As discussed in a previous message from Randy Kuykendall, the Colorado Health Facilities Interactive (COHFI) system will go live on February 3, 2020. To implement the new COHFI system, there are 2 important dates to know for occurrence reporting.
January 22, 2020 - Occurrence summaries will be sent to providers for review. These summaries will be the last batch sent out from the current occurrence system. This will allow providers time to review the occurrence summaries in the current system before the go live date of COHFI on 2/3/20.
February 3, 2020 - COHFI goes live. All new occurrences must be submitted through the COHFI system on this date. Occurrences that have been in process will be moved by CDPHE staff to the COHFI system for completion. This process may take up to 4 weeks and requires that the occurrence will change identifying numbers.
CDPHE strives to make this transition as seamless as possible, while acknowledging that it will be difficult for all involved. In the time leading up to the go live date, there will be continued messaging and training materials made available. Although the reporting system is new, there are no changes in the reporting requirements. Please continue to reference the Occurrence Reporting Manual or contact the Occurrence Intake Coordinator for questions about determining reportability.
Peter Myers
Occurrence Section Manager
Occurrence Reporting Recording
From: HFEMSD
As discussed in a previous message from Randy Kuykendall, the Colorado Health Facilities Interactive (COHFI) system will go live on February 3, 2020. To implement the new COHFI system, there are 2 important dates to know for occurrence reporting.
January 22, 2020 - Occurrence summaries will be sent to providers for review. These summaries will be the last batch sent out from the current occurrence system. This will allow providers time to review the occurrence summaries in the current system before the go live date of COHFI on 2/3/20.
February 3, 2020 - COHFI goes live. All new occurrences must be submitted through the COHFI system on this date. Occurrences that have been in process will be moved by CDPHE staff to the COHFI system for completion. This process may take up to 4 weeks and requires that the occurrence will change identifying numbers.
CDPHE strives to make this transition as seamless as possible, while acknowledging that it will be difficult for all involved. In the time leading up to the go live date, there will be continued messaging and training materials made available. Although the reporting system is new, there are no changes in the reporting requirements. Please continue to reference the Occurrence Reporting Manual or contact the Occurrence Intake Coordinator for questions about determining reportability.
Peter Myers
Occurrence Section Manager
Occurrence Reporting Recording
Licensing Transition to COHFI 2/3/2020
To: All Providers
From: Health Facilities and Emergency Medical Services Division (HFEMSD)
The current portal system menu option used by facilities/agencies to access licensing renewal applications will be unavailable beginning January 17, 2020 through February 2, 2020. Following this, beginning on February 3, 2020, HFEMSD will be transitioning to a new platform called Colorado Health Facilities Interactive (COHFI). During this transitional phase (January 17th through February 2, 2020), facilities/agencies will be unable to submit electronic applications to HFEMSD for renewal licensing.
The following menu options will remain available until February 2, 2020:
Electronic Letter of Intent (LOI)
Facility Contact Information
Please refer to the detailed guidance below for information on completing licensing or certification actions during this interim period of time:
License Renewal Application Already Submitted, License Is Issued Before February 3, 2020: For licenses that have a submitted application and a renewal license is issued prior to February 3, 2020, there will be no change in the current process.
License Renewal Application Already Submitted, License Issued On Or After February 3, 2020: For licenses that are issued on or after February 3, 2020, the renewal process will need to be completed using the new renewal application in the COHFI system.
No License Renewal Application Submitted, License Expires On Or Before February 3, 2020: While the department will not require you to complete your license renewal application until the new COHFI system is available on February 3, 2020, the applicable license fees are still due prior to the expiration date of the license. Please calculate and submit the applicable license renewal fee by check or electronic payment.
No License Renewal Application Submitted, License Expires After February 2, 2020: Your license renewal will be submitted through the COHFI system when it is available on February 3, 2020. Please note that an application is only considered complete when the application is submitted and the appropriate fees have been paid. You may submit your application fees outside of the COHFI system by check or electronic payment at any time.
Electronic Letter Of Intent: This menu option will continue to be available in the current Portal system through February 2, 2020. Beginning February 3, 2020 all changes to facility/agency information will be made in the new COHFI system.
Facility Contact Information: This menu option will continue to be available in the Portal through February 2, 2020. Beginning February 3, 2020 all changes to facility/agency contact information will be made in the new COHFI system.
Change Of Ownership Applications: We will continue to monitor Letters of Intent for Changes Of Ownership and will provide instructions to applicants on the process to initiate a Change Of Ownership during this transition period.
If you have questions about a renewal application that was due between January 17, 2020 and February 2, 2020, you may contact HFEMSD at 303.692.2836 for additional information.
IMPORTANT - PLEASE NOTE:
During this transitional period we will continue to collect licensing fees and information in order to initiate the processing of your application. The formal submission of the renewal application will, however, need to occur through the new COHFI system when it is available February 3, 2020.
For any questions on the above information, please contact the division cdphe.healthfacilities@state.co.us or 303-692-2836.
Licensing Recording
From: Health Facilities and Emergency Medical Services Division (HFEMSD)
The current portal system menu option used by facilities/agencies to access licensing renewal applications will be unavailable beginning January 17, 2020 through February 2, 2020. Following this, beginning on February 3, 2020, HFEMSD will be transitioning to a new platform called Colorado Health Facilities Interactive (COHFI). During this transitional phase (January 17th through February 2, 2020), facilities/agencies will be unable to submit electronic applications to HFEMSD for renewal licensing.
The following menu options will remain available until February 2, 2020:
Electronic Letter of Intent (LOI)
Facility Contact Information
Please refer to the detailed guidance below for information on completing licensing or certification actions during this interim period of time:
License Renewal Application Already Submitted, License Is Issued Before February 3, 2020: For licenses that have a submitted application and a renewal license is issued prior to February 3, 2020, there will be no change in the current process.
License Renewal Application Already Submitted, License Issued On Or After February 3, 2020: For licenses that are issued on or after February 3, 2020, the renewal process will need to be completed using the new renewal application in the COHFI system.
No License Renewal Application Submitted, License Expires On Or Before February 3, 2020: While the department will not require you to complete your license renewal application until the new COHFI system is available on February 3, 2020, the applicable license fees are still due prior to the expiration date of the license. Please calculate and submit the applicable license renewal fee by check or electronic payment.
No License Renewal Application Submitted, License Expires After February 2, 2020: Your license renewal will be submitted through the COHFI system when it is available on February 3, 2020. Please note that an application is only considered complete when the application is submitted and the appropriate fees have been paid. You may submit your application fees outside of the COHFI system by check or electronic payment at any time.
Electronic Letter Of Intent: This menu option will continue to be available in the current Portal system through February 2, 2020. Beginning February 3, 2020 all changes to facility/agency information will be made in the new COHFI system.
Facility Contact Information: This menu option will continue to be available in the Portal through February 2, 2020. Beginning February 3, 2020 all changes to facility/agency contact information will be made in the new COHFI system.
Change Of Ownership Applications: We will continue to monitor Letters of Intent for Changes Of Ownership and will provide instructions to applicants on the process to initiate a Change Of Ownership during this transition period.
If you have questions about a renewal application that was due between January 17, 2020 and February 2, 2020, you may contact HFEMSD at 303.692.2836 for additional information.
IMPORTANT - PLEASE NOTE:
During this transitional period we will continue to collect licensing fees and information in order to initiate the processing of your application. The formal submission of the renewal application will, however, need to occur through the new COHFI system when it is available February 3, 2020.
For any questions on the above information, please contact the division cdphe.healthfacilities@state.co.us or 303-692-2836.
Licensing Recording
Account Migration and Transitioning to COHFI 2/3/2020
To: All Providers
From: HFEMSD
As discussed in a previous message from Randy Kuykendall, the Colorado Health Facilities Interactive (COHFI) system will go live on February 3, 2020. To implement the new COHFI system, there are 2 important dates.
January 22, 2020 - We will be exporting the list of all current portal account managers, their email address and the facilities their email address is associated with. These accounts will be created in the new COHFI system as COHFI account managers. Any changes made after January 22nd will not be reflected in the new COHFI system at launch.
February 3, 2020 - COHFI goes live. The COHFI account admins will receive an email with their login info and a link to the new COHFI system. To access the new system you will need to click on the Forgot/Reset Password link and enter your email address to receive the link to create your password. After your password has been created you can log into the new COHFI system.
Important reminders:
As mentioned in the Admin training and preview, we are only able to migrate the account admins. Users who are not account managers will need to be recreated by the account manager.
To help with the transition, please make sure your email address is up to date.
CDPHE strives to make this transition as seamless as possible, while acknowledging that it will be difficult for all involved. In the time leading up to the go live date, there will be continued messaging and training materials made available.
Administration Training and Preview Recording
From: HFEMSD
As discussed in a previous message from Randy Kuykendall, the Colorado Health Facilities Interactive (COHFI) system will go live on February 3, 2020. To implement the new COHFI system, there are 2 important dates.
January 22, 2020 - We will be exporting the list of all current portal account managers, their email address and the facilities their email address is associated with. These accounts will be created in the new COHFI system as COHFI account managers. Any changes made after January 22nd will not be reflected in the new COHFI system at launch.
February 3, 2020 - COHFI goes live. The COHFI account admins will receive an email with their login info and a link to the new COHFI system. To access the new system you will need to click on the Forgot/Reset Password link and enter your email address to receive the link to create your password. After your password has been created you can log into the new COHFI system.
Important reminders:
As mentioned in the Admin training and preview, we are only able to migrate the account admins. Users who are not account managers will need to be recreated by the account manager.
To help with the transition, please make sure your email address is up to date.
CDPHE strives to make this transition as seamless as possible, while acknowledging that it will be difficult for all involved. In the time leading up to the go live date, there will be continued messaging and training materials made available.
Administration Training and Preview Recording
ALR IDR Committee Meeting
To: ALR providers
From: HFEMSD
The ALR IDR Committee will not meet on 1/23/20. No requests have been received for committee reviewe.
Elaine Sabyan
From: HFEMSD
The ALR IDR Committee will not meet on 1/23/20. No requests have been received for committee reviewe.
Elaine Sabyan
HHA IDR Committee Meeting
To: HHA providers
From: HFEMSD
The HHA IDR Committee will not meet 1/21/20. No requests have been received for committee review.
Elaine Sabyan
From: HFEMSD
The HHA IDR Committee will not meet 1/21/20. No requests have been received for committee review.
Elaine Sabyan
Wednesday, January 15, 2020
Chapter 13 FSED Rule Development meeting information
To: All Stakeholders
From: HFEMSD
This February the Colorado Department of Public Health and Environment is beginning the stakeholder process for the regulatory review to update 6 CCR 1011-1, Chapter 9 - Community Clinics and Community Emergency Centers and develop 6 CCR 1011-1, Chapter 13 - Freestanding Emergency Departments, based on the passage of House Bill 19-1010 Freestanding Emergency Departments Licensure.
The stakeholder meeting schedule and detailed information regarding the regulatory review and development process can be accessed at this link
https://drive.google.com/drive/folders/1QuC5WOnlu9REOIK7i3bwqHM4gq0T-cgi?usp=sharing
If you have any questions prior to then, feel free to contact Grace Sandeno at grace.sandeno@state.co.us or Monica Billig at monica.billig@state.co.us.
From: HFEMSD
This February the Colorado Department of Public Health and Environment is beginning the stakeholder process for the regulatory review to update 6 CCR 1011-1, Chapter 9 - Community Clinics and Community Emergency Centers and develop 6 CCR 1011-1, Chapter 13 - Freestanding Emergency Departments, based on the passage of House Bill 19-1010 Freestanding Emergency Departments Licensure.
The stakeholder meeting schedule and detailed information regarding the regulatory review and development process can be accessed at this link
https://drive.google.com/drive/folders/1QuC5WOnlu9REOIK7i3bwqHM4gq0T-cgi?usp=sharing
If you have any questions prior to then, feel free to contact Grace Sandeno at grace.sandeno@state.co.us or Monica Billig at monica.billig@state.co.us.
Reminder - Assisted Living Advisory Committee meeting on Thursday, January 23, 2020
To: Assisted Living Residence Providers and Stakeholders
From: Dee Reda, Community Services Section Manager
The next Assisted Living Advisory Committee meeting is on Thursday, January 23, 2020 from 1:00 p.m. - 4:00 p.m. in Building A, Sabin/Cleere Room.
For meeting agendas, handouts, etc. please go to https://drive.google.com/drive/folders/0ByqZDBabyNVSR3pNejg2X2J0V2c?usp=sharing%20. Click on the folder labeled "2020 Meetings" and find the corresponding meeting date. We recommend that you return to this site on the day of the meeting to check for additional or revised meeting materials.
To participate via Web using Zoom Meetings:
Join from PC, Mac, Linux, iOS or Android: https://zoom.us/j/881545146
Meeting ID: 881-545-146
Step #1: Go to https://zoom.us/j/881545146
The Zoom meeting screen will appear entitled "Assisted Living Advisory Committee"
Step #2: For sound, choose Phone Call or Computer Audio.
Step #3: You will now be in the Virtual Meeting Room.
If you have never attended a Zoom meeting before:
Get a quick overview: https://support.zoom.us/hc/en-us/articles/204772869-Zoom-Rooms-User-Guide
To participate by telephone:
Step #1: Dial (for higher quality, dial a number based on your current location): US: +1 669 900 6833+ or 1 408 638 0968 or +1 646 876 9923
Step #2: When prompted, enter the Meeting ID: 881 545 146
Step #3: You will be on hold until a few moments before the meeting.
If you have any questions, please contact Michelle Topkoff at michelle.m.topkoff@state.co.us or call 303-692-2848 at least a business day in advance of the meeting.
Meeting information
At the Colorado Department of Public Health and Environment, we work hard to protect and promote your health and the environment. If you're planning a visit to our campus and want to ride your bike here, we won't take a second look at your helmet head, and if the bus you're taking is running a little late, we won't worry. We want you to be your healthiest you, and we appreciate your efforts to reduce pollution.
If you're coming to our campus: Our campus is located at 4300 Cherry Creek Drive South, Denver, 80246.
If you're riding your bike: Our campus is located just south of the Cherry Creek bike trail. Bicycle parking is available at multiple locations on the main campus. Covered bicycle parking also is available at several locations, as well as on the ground floor of the parking structure on Birch Street, which is just east of the main campus
If you're riding the bus:RTD's Trip Planner is a great way to find the fastest route.
If you're driving: Visitor parking is conveniently located in front of all of our buildings. Please check in with security in Building A so you can get a visitor badge.
You might also want to know:
We care about your health, so our campus is tobacco-free.
We are located just east of Glendale's City Set, where there are several restaurants.
Lactation Rooms are available on the first floors of buildings A and B.
Chapter 7 Assisted Living Regulation Updates and Resources:
Updates on the Chapter 7 Assisted Living Regulations can be found on the Assisted Living News & Resources web page at http://67.231.102.44/HFEMSD/ALR/index.html.
It is our hope that this resource will provide you with up-to-date and relevant tools, training, and information, as we move forward with implementing the new regulations under 6CCR 1011-1, Chapter 7 Assisted Living Regulations. Current features of the newsletter include on "What's New", "Important Dates," "Training," "Blog," "FAQs", "Help" and "Advisory Committee". Our goal is to provide you with a clear understanding of the new portions of the regulation as well as training to help you comply.
From: Dee Reda, Community Services Section Manager
The next Assisted Living Advisory Committee meeting is on Thursday, January 23, 2020 from 1:00 p.m. - 4:00 p.m. in Building A, Sabin/Cleere Room.
For meeting agendas, handouts, etc. please go to https://drive.google.com/drive/folders/0ByqZDBabyNVSR3pNejg2X2J0V2c?usp=sharing%20. Click on the folder labeled "2020 Meetings" and find the corresponding meeting date. We recommend that you return to this site on the day of the meeting to check for additional or revised meeting materials.
To participate via Web using Zoom Meetings:
Join from PC, Mac, Linux, iOS or Android: https://zoom.us/j/881545146
Meeting ID: 881-545-146
Step #1: Go to https://zoom.us/j/881545146
The Zoom meeting screen will appear entitled "Assisted Living Advisory Committee"
Step #2: For sound, choose Phone Call or Computer Audio.
Step #3: You will now be in the Virtual Meeting Room.
If you have never attended a Zoom meeting before:
Get a quick overview: https://support.zoom.us/hc/en-us/articles/204772869-Zoom-Rooms-User-Guide
To participate by telephone:
Step #1: Dial (for higher quality, dial a number based on your current location): US: +1 669 900 6833+ or 1 408 638 0968 or +1 646 876 9923
Step #2: When prompted, enter the Meeting ID: 881 545 146
Step #3: You will be on hold until a few moments before the meeting.
If you have any questions, please contact Michelle Topkoff at michelle.m.topkoff@state.co.us or call 303-692-2848 at least a business day in advance of the meeting.
Meeting information
At the Colorado Department of Public Health and Environment, we work hard to protect and promote your health and the environment. If you're planning a visit to our campus and want to ride your bike here, we won't take a second look at your helmet head, and if the bus you're taking is running a little late, we won't worry. We want you to be your healthiest you, and we appreciate your efforts to reduce pollution.
If you're coming to our campus: Our campus is located at 4300 Cherry Creek Drive South, Denver, 80246.
If you're riding your bike: Our campus is located just south of the Cherry Creek bike trail. Bicycle parking is available at multiple locations on the main campus. Covered bicycle parking also is available at several locations, as well as on the ground floor of the parking structure on Birch Street, which is just east of the main campus
If you're riding the bus:RTD's Trip Planner is a great way to find the fastest route.
If you're driving: Visitor parking is conveniently located in front of all of our buildings. Please check in with security in Building A so you can get a visitor badge.
You might also want to know:
We care about your health, so our campus is tobacco-free.
We are located just east of Glendale's City Set, where there are several restaurants.
Lactation Rooms are available on the first floors of buildings A and B.
Chapter 7 Assisted Living Regulation Updates and Resources:
Updates on the Chapter 7 Assisted Living Regulations can be found on the Assisted Living News & Resources web page at http://67.231.102.44/HFEMSD/ALR/index.html.
It is our hope that this resource will provide you with up-to-date and relevant tools, training, and information, as we move forward with implementing the new regulations under 6CCR 1011-1, Chapter 7 Assisted Living Regulations. Current features of the newsletter include on "What's New", "Important Dates," "Training," "Blog," "FAQs", "Help" and "Advisory Committee". Our goal is to provide you with a clear understanding of the new portions of the regulation as well as training to help you comply.
Free In person Course: QAPI vs QMP Training for Home Health Providers
To: Federally Certified Home Health Providers, Administrators and all other staff members.
From: The Education and Quality Branch (HFEQ) Branch of the Health Facilities and Emergency Medical Services Division (HFEMSD) Sara Avalos MSN RN CCM PHN, nurse educator
QAPI vs QMP Training for Home Health Providers: Course ID # 1087817
Date: February 18, 2020; Time; 9 a.m. - 12 p.m.
Description:
During this course, participants will discuss & review critical thinking strategies, adverse, avoidable events, and root cause analysis (RCA). A real case with evidence from multiple sources will be presented and analyzed. Participants will actively conduct their own RCA using a fishbone diagram from the case presented. Additionally, anticipated and a hierarchy of interventions are reviewed while utilizing an impact & effort matrix.
We will discuss and reflect on Quality Management Plan concepts and methodology as applied to home health (HH) licensure and federal regulations. Participants will learn which data and how it is gathered and becomes information to inform QMP functions within a home health agency. In addition, we will discuss real case elements and findings to pull all of the concepts together.
Registration is required to attend the course.
To see additional session details and register for on-site attendance for one of these offerings:
1. Go to http://www.train.org/
2. Log in to your existing CO.TRAIN account, or new users click "Create an Account".
3. Once you've logged in, or created an account, Search (top right) for the appropriate
Course ID. (See above for desired training)
4. Click link for desired course. Note open session options.
5. Click the "Register" button for the session you wish to attend.
6. Remember to register separately for each desired course.
Detailed Instructions for Using Traing.org (If needed)
Questions? Contact: Sara Avalos
Phone: 303-692-2850
Email: sara.o.avalos@state.co.us
From: The Education and Quality Branch (HFEQ) Branch of the Health Facilities and Emergency Medical Services Division (HFEMSD) Sara Avalos MSN RN CCM PHN, nurse educator
QAPI vs QMP Training for Home Health Providers: Course ID # 1087817
Date: February 18, 2020; Time; 9 a.m. - 12 p.m.
Description:
During this course, participants will discuss & review critical thinking strategies, adverse, avoidable events, and root cause analysis (RCA). A real case with evidence from multiple sources will be presented and analyzed. Participants will actively conduct their own RCA using a fishbone diagram from the case presented. Additionally, anticipated and a hierarchy of interventions are reviewed while utilizing an impact & effort matrix.
We will discuss and reflect on Quality Management Plan concepts and methodology as applied to home health (HH) licensure and federal regulations. Participants will learn which data and how it is gathered and becomes information to inform QMP functions within a home health agency. In addition, we will discuss real case elements and findings to pull all of the concepts together.
Registration is required to attend the course.
To see additional session details and register for on-site attendance for one of these offerings:
1. Go to http://www.train.org/
2. Log in to your existing CO.TRAIN account, or new users click "Create an Account".
3. Once you've logged in, or created an account, Search (top right) for the appropriate
Course ID. (See above for desired training)
4. Click link for desired course. Note open session options.
5. Click the "Register" button for the session you wish to attend.
6. Remember to register separately for each desired course.
Detailed Instructions for Using Traing.org (If needed)
Questions? Contact: Sara Avalos
Phone: 303-692-2850
Email: sara.o.avalos@state.co.us
Updated Chapter 2 General Licensing Regulations
To: All Licensed Health Facilities
From: Health Facilities & Emergency Medical Services Division
Pursuant to Section 24-4-103.3, C.R.S., and Department policy, the Department must review its rules every five to seven years to ensure the rules continue to be efficient, effective, and essential. Accordingly, in 2018 and 2019 the Department reviewed the existing 6 CCR 1011-1, Standards for Hospitals and Health Facilities, Chapter 2 General Licensure Standards. The proposed draft regulations were adopted by the State Board of Health in November 2019 and were made effective on January 14, 2020. They can be found on the Colorado Secretary of States webpage or at this link: Secretary of State, Code of Colorado Regulations .
Summary of Changes:
During the course of the rule review, the Department identified areas where technical changes should be made and where substantive regulatory additions were necessary. Areas of technical changes included the consolidation and movement of the definitions, which were previously throughout the Chapter, to Part 1. This change ensured consistency in the use of terms throughout the Chapter and enables readers to more easily find definitions. Parts within the Chapter were also relocated to provide better clarity, and duplication of information was removed as much as possible. Terminology was also updated to remove the total focus on health care facilities and services to recognize that not all facilities and agencies licensed by the Department are medical in nature.
While the statutory authority for licensing facilities and agencies has not been significantly changed in a number of years, statutes that inform Chapter 2 have been. Therefore, Part 8, Protection of Clients from Involuntary Restraint or Seclusion, was updated to align with changes made to Section 26-20-108, C.R.S. Nomenclature was also changed to align with Section 25-3-607, C.R.S, from "hospital-acquired" infection reporting to "health-care-acquired" infection reporting.
The major substantive change to the Chapter is the addition of Part 3, General Building and Fire Safety Provisions. The changes update the Facilities Guidelines Institute (FGI) standard from the 2010 edition to the 2018 edition, which previously existed within each of the individual licensing chapters, and also create a process, in regulation for the first time, as to how the FGI compliance review will take place. In placing the incorporation of FGI in Chapter 2, the Department also made conforming amendments to all other chapters within 6 CCR 1011-1 to remove the FGI references, expect for Chapter 7 Assisted Living Residences. Chapter 7 had already been updated to reference the 2018 edition of FGI.
Other substantive changes to the Chapter include the removal of language that an applicant shall pay a 100% late fee if a license renewal is not submitted 30 days in advance, which is now replaced with a tiered late fee based on receipt of the renewal application after expiration of a license; clarification as to the time period over which a transfer of ownership that equals 50% interest takes place; clarification as to when the Department considers that a non-profit transfer of ownership has taken place; and a process for facilities and agencies to cease operations.
Due to the nature of Chapter 2 being a reference for all other chapters within 6 CCR 1011-1, the Department also completed any necessary conforming amendments to those chapters. The conforming amendments removed the references to FGI as mentioned above, as well as updated references to Chapter 2 to accurately reflect the proposed structure.
From: Health Facilities & Emergency Medical Services Division
Pursuant to Section 24-4-103.3, C.R.S., and Department policy, the Department must review its rules every five to seven years to ensure the rules continue to be efficient, effective, and essential. Accordingly, in 2018 and 2019 the Department reviewed the existing 6 CCR 1011-1, Standards for Hospitals and Health Facilities, Chapter 2 General Licensure Standards. The proposed draft regulations were adopted by the State Board of Health in November 2019 and were made effective on January 14, 2020. They can be found on the Colorado Secretary of States webpage or at this link: Secretary of State, Code of Colorado Regulations .
Summary of Changes:
During the course of the rule review, the Department identified areas where technical changes should be made and where substantive regulatory additions were necessary. Areas of technical changes included the consolidation and movement of the definitions, which were previously throughout the Chapter, to Part 1. This change ensured consistency in the use of terms throughout the Chapter and enables readers to more easily find definitions. Parts within the Chapter were also relocated to provide better clarity, and duplication of information was removed as much as possible. Terminology was also updated to remove the total focus on health care facilities and services to recognize that not all facilities and agencies licensed by the Department are medical in nature.
While the statutory authority for licensing facilities and agencies has not been significantly changed in a number of years, statutes that inform Chapter 2 have been. Therefore, Part 8, Protection of Clients from Involuntary Restraint or Seclusion, was updated to align with changes made to Section 26-20-108, C.R.S. Nomenclature was also changed to align with Section 25-3-607, C.R.S, from "hospital-acquired" infection reporting to "health-care-acquired" infection reporting.
The major substantive change to the Chapter is the addition of Part 3, General Building and Fire Safety Provisions. The changes update the Facilities Guidelines Institute (FGI) standard from the 2010 edition to the 2018 edition, which previously existed within each of the individual licensing chapters, and also create a process, in regulation for the first time, as to how the FGI compliance review will take place. In placing the incorporation of FGI in Chapter 2, the Department also made conforming amendments to all other chapters within 6 CCR 1011-1 to remove the FGI references, expect for Chapter 7 Assisted Living Residences. Chapter 7 had already been updated to reference the 2018 edition of FGI.
Other substantive changes to the Chapter include the removal of language that an applicant shall pay a 100% late fee if a license renewal is not submitted 30 days in advance, which is now replaced with a tiered late fee based on receipt of the renewal application after expiration of a license; clarification as to the time period over which a transfer of ownership that equals 50% interest takes place; clarification as to when the Department considers that a non-profit transfer of ownership has taken place; and a process for facilities and agencies to cease operations.
Due to the nature of Chapter 2 being a reference for all other chapters within 6 CCR 1011-1, the Department also completed any necessary conforming amendments to those chapters. The conforming amendments removed the references to FGI as mentioned above, as well as updated references to Chapter 2 to accurately reflect the proposed structure.
Wednesday, January 8, 2020
Colorado Health Facilities Interactive Going Live
To: All providers:
From: HFEMSD
The Health Facilities and EMS Division are pleased to announce that after 2 years of planning and effort, the Colorado Health Facilities Interactive (COHFI) state facility licensing system is nearing completion.
The "go live" date for this transition is February 3, 2020. This actually completes phase 1 of the system's development and over time, additional capabilities and features will be added. Over the coming weeks the division will be communicating details regarding the transition to the new system, and what to expect regarding Licensing, Plans of Correction, Flu Vaccination reporting and Occurrence reporting. We recognize this is a significant change to our regulated community and as with most software system changes of this nature, COHFI will likely have some bugs as it comes on-line. However, the division is confident that we can work through any glitches with everyone's support and open communication. It is extremely important that any system issues that your facility may encounter be communicated to us in a timely manner.
We will be providing training materials, manuals, etc. and are planning to be as responsive as possible to assist you during the transition to the new system. Please know that this is not the final version of this system. It will evolve based on legislative, regulatory and provider community needs in the months to come. At roll-out we will have processes in place to receive your feedback on the system and will be working with our development partners to resolve issues as quickly as possible.
Be on the lookout for more specific details regarding the transition to the COHFI system. Thank you in advance for your cooperation and understanding.
Respectfully,
Randy
D. Randy Kuykendall, MLS
Director, Health Facilities & EMS Division
From: HFEMSD
The Health Facilities and EMS Division are pleased to announce that after 2 years of planning and effort, the Colorado Health Facilities Interactive (COHFI) state facility licensing system is nearing completion.
The "go live" date for this transition is February 3, 2020. This actually completes phase 1 of the system's development and over time, additional capabilities and features will be added. Over the coming weeks the division will be communicating details regarding the transition to the new system, and what to expect regarding Licensing, Plans of Correction, Flu Vaccination reporting and Occurrence reporting. We recognize this is a significant change to our regulated community and as with most software system changes of this nature, COHFI will likely have some bugs as it comes on-line. However, the division is confident that we can work through any glitches with everyone's support and open communication. It is extremely important that any system issues that your facility may encounter be communicated to us in a timely manner.
We will be providing training materials, manuals, etc. and are planning to be as responsive as possible to assist you during the transition to the new system. Please know that this is not the final version of this system. It will evolve based on legislative, regulatory and provider community needs in the months to come. At roll-out we will have processes in place to receive your feedback on the system and will be working with our development partners to resolve issues as quickly as possible.
Be on the lookout for more specific details regarding the transition to the COHFI system. Thank you in advance for your cooperation and understanding.
Respectfully,
Randy
D. Randy Kuykendall, MLS
Director, Health Facilities & EMS Division
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