Plan of Correction Transition to COHFI 2/3/2020

To: All Providers

From: HFEMSD

Dear Providers,

As we near the go-live date for the new Colorado Health Facilities Interactive (COHFI) application, February 3rd 2020, there will be some important dates to keep in mind regarding the Survey Tracking module which will be the part of the system that will allow you to submit plans of correction (PoC's).

Beginning 01/29/2020, all new deficiency and sample lists will continue to be sent to you via email however, those deficiency lists will not be uploaded to the current HFEMSD Web Portal application. The deficiency lists will instead be uploaded to the new COHFI Survey Tracking module following go-live on 02/03/2020.

On 02/03/2020 and 02/04/2020, all providers that were issued their deficiency list prior to 01/29/2020 but have not yet submitted an approved PoC, will be transitioned into the new COHFI Survey Tracking module, no matter what stage of the PoC process you are in, whether that be not yet submitted, submitted but not yet reviewed or reviewed and rejected for additional information. Those PoC's will then be finalized in the new application. The current HFEMSD Web Portal application will continue to be accessible but PoC's will no longer be reviewed through it beginning on 02/03/2020.

All providers who have submitted an approved PoC prior to 02/03/2020, but have not yet received a revisit to determine compliance, will finish out the revisit process outside of the new COHFI Survey Tracking module. This means that you will continue to submit your revisit documentation via email or fax and will not have the option to submit those documents through the module.

We understand that the transition into the new COHFI application will not be seamless. Therefore we want all providers to know that while we will still be maintaining our current expectations in terms of submission deadlines for PoC's, that we will continue to remain flexible and willing to approve extensions to those deadlines for any providers that may need them. If you are one of the providers who is or will be going through the PoC process during this transition, you may reach out to Jason Bohl at 303-692-6221 or by email at jason.bohl@state.co.us, to request an extension or if you have any technical difficulties using the new COHFI Survey Tracking Module. Thanks for your patience during the transition period and please feel free to contact us if you have any questions or concerns.

Survey Tracking (POC) Recording