Licensing Transition to COHFI 2/3/2020

To: All Providers

From: Health Facilities and Emergency Medical Services Division (HFEMSD)

The current portal system menu option used by facilities/agencies to access licensing renewal applications will be unavailable beginning January 17, 2020 through February 2, 2020. Following this, beginning on February 3, 2020, HFEMSD will be transitioning to a new platform called Colorado Health Facilities Interactive (COHFI). During this transitional phase (January 17th through February 2, 2020), facilities/agencies will be unable to submit electronic applications to HFEMSD for renewal licensing.

The following menu options will remain available until February 2, 2020:

Electronic Letter of Intent (LOI)
Facility Contact Information


Please refer to the detailed guidance below for information on completing licensing or certification actions during this interim period of time:

License Renewal Application Already Submitted, License Is Issued Before February 3, 2020: For licenses that have a submitted application and a renewal license is issued prior to February 3, 2020, there will be no change in the current process.

License Renewal Application Already Submitted, License Issued On Or After February 3, 2020: For licenses that are issued on or after February 3, 2020, the renewal process will need to be completed using the new renewal application in the COHFI system.

No License Renewal Application Submitted, License Expires On Or Before February 3, 2020: While the department will not require you to complete your license renewal application until the new COHFI system is available on February 3, 2020, the applicable license fees are still due prior to the expiration date of the license. Please calculate and submit the applicable license renewal fee by check or electronic payment.

No License Renewal Application Submitted, License Expires After February 2, 2020: Your license renewal will be submitted through the COHFI system when it is available on February 3, 2020. Please note that an application is only considered complete when the application is submitted and the appropriate fees have been paid. You may submit your application fees outside of the COHFI system by check or electronic payment at any time.

Electronic Letter Of Intent: This menu option will continue to be available in the current Portal system through February 2, 2020. Beginning February 3, 2020 all changes to facility/agency information will be made in the new COHFI system.

Facility Contact Information: This menu option will continue to be available in the Portal through February 2, 2020. Beginning February 3, 2020 all changes to facility/agency contact information will be made in the new COHFI system.

Change Of Ownership Applications: We will continue to monitor Letters of Intent for Changes Of Ownership and will provide instructions to applicants on the process to initiate a Change Of Ownership during this transition period.

If you have questions about a renewal application that was due between January 17, 2020 and February 2, 2020, you may contact HFEMSD at 303.692.2836 for additional information.

IMPORTANT - PLEASE NOTE:
During this transitional period we will continue to collect licensing fees and information in order to initiate the processing of your application. The formal submission of the renewal application will, however, need to occur through the new COHFI system when it is available February 3, 2020.


For any questions on the above information, please contact the division cdphe.healthfacilities@state.co.us or 303-692-2836.

Licensing Recording