Technical Request Regarding Incoming Email

 

The Colorado Department of Public Health and Environment, Office of the State Registrar of Vital Statistics sends periodic reminders/requests to facility IT staff to ensure email communications are allowed (not blocked, refused, spam/junk, etc.) from the below addresses: cdphe.vitalrecords411@state.co.us cdphe_vitalrecords411@state.co.us cdphe.coves@state.co.us  noReply@cohosting-by-genesis.com The first two are from our office directly and are used to communicate monthly regarding birth and death completion and signing, reminders, updates, etc. The third is from our office directly and is used to provide system and technical support of the COVES system (Colorado Vital Events System) regarding vital event reporting. The fourth is from our COVES system vendor and provides time-critical email notices regarding death records to be completed and signed, multi-factor authentication login codes, etc. Recipients may include staff/supervisors/managers involved with vital event reporting, physicians, advance practice nurses, physician assistants and other medical professionals. If you have questions or concerns, please contact Michelle Cowell, Field Unit Supervisor, Office of the State Registrar of Vital Statistics at michelle.cowell@state.co.us. Unsubscribe | Update Profile | Constant Contact Data Notice CDPHE | 4300 Cherry Creek Dr. South | Denver, CO 80246 US

Your input needed: Update List of Supplemental Healthcare Staffing Agencies

 

To: Facility Administrators From: CDPHE, HCPF, and CDLE It’s time to update the list of Supplemental Healthcare Staffing Agencies that healthcare facilities are using in Colorado.  Colorado Revised Statute (C.R.S.) § 8-4-125 requires staffing agencies providing services in Colorado to healthcare facilities that are licensed by the Department of Public Health and Environment pursuant to C.R.S. § 25-1.5-103(1)(a) to submit semi-annual reports to the Division of Labor Standards and Statistics (DLSS). DLSS shares the data submitted with the Colorado Departments of Public Health and Environment (CDPHE) and Health Care Policy and Financing (HCPF). To identify which SHSAs need to report, CDPHE and HCPF gather information about the staffing agencies they utilize from healthcare facilities. If you are licensed under C.R.S. § 25-1.5-103(1)(a), please complete this Healthcare Provider Questionnaire on or before March 28, 2025.   For further information contact the DLSS Reporting and Accountability Programs by email at acdle_health_staffing@state.co.us or phone (720) 235-8291.

Summary of Findings for all reportable occurrences, effective 2/1/25

 

To: Facility Administrators/Managers From: HFEMSD, HFEQ, Occurrences Program  Dear Providers,  The Department has updated the format of its Summary of Findings for all reportable occurrences, effective 2/1/25. You may notice that the information included in these summaries has been abbreviated, however will still contain the necessary statutory and regulatory requirements for public posting. For your purposes, the occurrence reporting requirements and reporting process remain the same.  Thank you for your attention to this matter.  If you have any questions, please contact our Occurrence Line at 303-692-2900.

August 21, 2024 Board of Health Rulemaking Hearing Regarding HB23-1218 or the “Patients’ Right to Know” Act

 

To: All Stakeholders interested in regulations related to “Patients’ Right to Know” Act, or HB 23-1218 From: HFEMSD Thank you to those of you who participated in the stakeholder process to implement Hb23-1218 or the “Patients’ Right to Know” Act. The Board of Health will be holding a rulemaking hearing related to changes to the following rule chapters on August 21, 2024 at 10:00am : 6 CCR 1011-1, Chapter 4, General Hospitals  6 CCR 1011-1, Chapter 9, Community Clinics and Community Clinics with Emergency Centers 6 CCR 1011-1, Chapter 10, Rehabilitation Hospitals 6 CCR 1011-1, Chapter 13, Freestanding Emergency Departments (FSEDs), and 6 CCR 1011-1, Chapter 19, Hospital Units This change will incorporate language developed together with stakeholders from October 2023 through April 2025 in the above rule chapters to align them with HB23-1218, requiring notice from certain health facility types to patients regarding availability of care and non-medical denial of care related to reproductive health-care, LGBTQ+ health-care, and end-of-life health-care.  The period for submitting written comment to the Department has passed. To provide written comment in advance of the August Board of Health meeting, please email cdphe.bohrequests@state.co.us. To provide oral testimony, you must sign up before 5 pm on August 20, 2024. For further details about providing feedback at the Board of Health meeting, please visit Participate in the Board of Health. To access the Zoom link on the day of the meeting, please visit Board of Health meetings. .

REMINDER: Service Availability Forms due August 16, 2024

 

To: All Stakeholders interested in regulations related to “Patients’ Right to Know” Act, or HB 23-1218 From: HFEMSD Subject: Reminder: Service Availability Forms Due August 16, 2024 By statute, these facilities must submit a completed service availability form to the Department on or before August 16, 2024: Chapter 4: Hospitals, Chapter 9: Community Clinics, Chapter 10: Rehabilitation Hospitals, Chapter 13: Free Standing Emergency Departments, Chapter 19: Licensed Hospital Units. A blank service availability form can be downloaded at the Health Facility Service Availability webpage: https://cdphe.colorado.gov/health-facility-service-availability, and is attached to this email. Click here for the blank service availability form. Completed service availability forms must be submitted to this email address: cdphe_saf@state.co.us. (cdphe_saf@state.co.us)  Please send service availability forms to the above email with the facility name in the subject line, and the PDF form attached to the email. Please only send one service availability form per email. If a person needs to send service availability forms for multiple facilities, please send each service availability form in a separate email. Service availability forms will be returned if each required question is not answered, including if the form is not signed by the preparer. Service availability forms will be returned if the facility’s name, address, or facility identification number (FACID) does not match Department records, as displayed on the Health Facility service availability page. If the facility’s name or address differs from that reflected in Department records and the facility wishes to update Department records, please submit the appropriate change request in COHFI: https://www.cohfi.colorado.gov/COHFI/. The engagement of such changes does not alter the statutory deadline for facilities to return completed service availability forms to the Department. The service availability form FAQ can be accessed at the Health Facility service availability page. The FAQ includes answers to common questions related to completing the form. Any questions related to completion of the form not addressed in the FAQ can be sent to cdphe_saf@state.co.us. HB23-1218 contains a mandatory daily fine of up to $1,000 per day for failure to submit. Your prompt attention to this matter is greatly appreciated.   .

Feedback on proposed changes to the Epidemic and Communicable Disease Control rule

 

To: Facility administrators, infection preventionists, and medical officers From: Communicable Disease Branch, Disease Control and Public Health Response   The Division of Disease Control and Public Health Response and Office of STI, HIV, and Viral Hepatitis at the Colorado Department of Public Health and Environment are requesting stakeholder feedback to proposed changes to 6 Code of Colorado Regulations 1009-1 (6 CCR 1009-1): Epidemic and Communicable Disease Control.    6 CCR 1009-1 names the communicable diseases that are reportable to CDPHE and local public health agencies in order to protect the public’s health. As part of this, this set of rules: Details how these conditions must be reported to CDPHE, Includes language about access to pertinent medical records and public health authority to access those records, as necessary, to perform investigations, and  Outlines public health’s authority to investigate causes of epidemic and communicable diseases to implement disease control measures. Go to CDPHE’s disease reporting web page to review the proposed changes, information on how to provide feedback about any of the rules in 6 CCR 1009-1, and for the rulemaking process and timeline.   If you have further questions about the rulemaking process, email cdphe_dcphr_planning@state.co.us. .

Service Availability Form Publication: All Stakeholders interested in regulations related to “Patients’ Right to Know” Act, or HB23-1218

 

To: All Stakeholders interested in regulations related to “Patients’ Right to Know” Act, or HB23-1218 From: HFEMSD Subject: Service Availability Form Publication As of June 17, 2024, the service availability form related to the House Bill 23-1218, known as the “Patients’ Right to Know'' Act, is published by the Department. Facilities subject to HB23-1218 are those regulated by 6 CCR 1011-1: Chapter 4: Hospitals, Chapter 9: Community Clinics, Chapter 10: Rehabilitation Hospitals, Chapter 13: Free Standing Emergency Departments, Chapter 19: Licensed Hospital Units. By statute, these facilities must submit a completed service availability form to the Department within sixty (60) days of publication. The deadline for receipt by the Department is on or before August 16, 2024.  A blank service availability form can be downloaded at the Health Facilities service availability webpage, and is attached here, click here for a blank service availability form. Click here to download the form directly  Completed service availability forms must be submitted to this email address: cdphe_saf@state.co.us.  Please send service availability forms to the above email with the facility name in the subject line, and the PDF form attached to the email. Please only send one service availability form per email. If a person needs to send service availability forms for multiple facilities, please send each service availability form in a separate email. Service availability forms will be returned if each required question is not answered, including if the form is not signed by the preparer. Service availability forms will be returned if the facility’s name, address, or facility identification number (FACID) does not match Department records, as displayed on the health facilities service availability page: https://cdphe.colorado.gov/health-facilities-service-availability. If the facility’s name or address differs from that reflected in Department records and the facility wishes to update Department records, please submit the appropriate change request in COHFI: https://www.cohfi.colorado.gov/COHFI/. The engagement of such changes does not alter the statutory deadline for facilities to return completed service availability forms to the Department. The service availability form FAQ can be accessed at the Health Facilities service availability page: https://cdphe.colorado.gov/health-facilities-service-availability. The FAQ includes answers to common questions related to completing the form. Any questions related to completion of the form not addressed in the FAQ can be sent to cdphe_saf@state.co.us. HB23-1218 contains a mandatory daily fine of up to $1,000 per day for failure to submit. Your prompt attention to this matter is greatly appreciated. .

CDPHE | 4300 Cherry Creek Dr. South | Denver, CO 80246 US Unsubscribe | Update Profile | Constant Contact Data Notice

April 23rd, 2024 Stakeholder meeting in regards to “Patients’ Right to Know” Act, or HB23-1218

 

To: All Stakeholders interested in regulations related to “Patients’ Right to Know” Act, or HB23-1218 From: HFEMSD You are invited to participate in the final meeting of the stakeholder process regarding The “Patients’ Right to Know” Act, or HB23-1218, a law passed by the Colorado Legislature in the 2023 session. This new law requires hospitals, rehabilitation hospitals, freestanding emergency departments, licensed hospital units, and community clinics to make publicly available a list of the health care services which are generally available or subject to significant restriction specifically relating to health care in three areas: Reproductive health-care services; LGBTQ health-care services; and End-of-life health-care services. In response to the new law the Division has developed, in collaboration with stakeholders, a “Service Availability Form.” Now that the form is complete, the Division has created rule language for all the impacted facility chapters. Once the form is finalized and published, the affected health facilities will be required to provide this form to patients, members of the public, and the Department for public display. For more information, please see the whitepaper. Our eighth and final monthly meeting will be Tuesday, April 23rd, 2024, from 12:30 pm to 3:30 pm. Please note that this will be our final stakeholder meeting to discuss the implementation of HB23-1218.  This month’s meeting will be held in hybrid format with an option to attend either in-person or remotely, via Zoom. The in-person meeting will be at the Colorado Department of Public Health and Environment main campus, 4300 Cherry Creek S Drive, Denver, CO 80246, in Building A, Room Snow. This meeting room is located on the first floor of Building A, down the hall from the main entrance.   Zoom Meeting Information  https://us02web.zoom.us/j/84947474990?pwd=ZHJzdm05ZjZPZTBKb2laUjJiSWowUT09 Meeting ID: 849 4747 4990 Passcode: 002226 All who are interested are welcome to attend and participate. Meeting documents, including agendas, proposed rule language, presentations, etc., will be posted to the public meeting drive no later than a week before the meeting.  If you have signed up for the HB 1218 “Patients’ Right to Know Act” interested parties list, you will continue to receive notification regarding the publication of the finalized “Service Availability Form,” Board of Health rulemaking process, and upcoming deadlines. Notice will also continue to be provided to facilities through the Division’s portal messaging system. If you have not yet signed up to receive emails, and would like to, please sign up and feel free to share this link with other interested parties. Please note that there is a statutory review process that requires the review of the “Service Availability Form” every 2 years and the Department may choose to reconvene this group at a later time.  If you have any questions or comments prior to the meeting, feel free to contact Ash Jackson at ash.jackson@state.co.us, or Alexandra Haas, at alexandra.haas@state.co.us. .

CDPHE | 4300 Cherry Creek Dr. South, Denver, CO 80246 Unsubscribe gregory.schlosser@state.co.us Update Profile | Constant Contact Data Notice Sent by hfemsd@stateofcolorado.ccsend.com powered by Try email marketing for free today!

March 26th, 2024 Stakeholder meeting in regards to “Patients’ Right to Know” Act, or HB23-1218

 

To: All Stakeholders interested in regulations related to “Patients’ Right to Know” Act, or HB23-1218 From: HFEMSD You are invited to participate in the stakeholder process regarding The “Patients’ Right to Know” Act, or HB23-1218, a law passed by the Colorado Legislature in the 2023 session. This new law requires hospitals, rehabilitation hospitals, freestanding emergency departments, licensed hospital units, and community clinics to make publicly available a list of the health care services which are generally available or subject to significant restriction specifically relating to health care in three areas: Reproductive health-care services; LGBTQ health-care services; and End-of-life health-care services. In response to the new law the Division will develop, in collaboration with stakeholders, a “Service Availability Form.” Now that the form is complete, the Division is creating rule language for all the impacted facility chapters. Once the form is finalized and published, the affected health facilities will be required to provide this form to patients, members of the public, and the Department for public display. For more information, please see the whitepaper. Our seventh monthly meeting will be Tuesday, March 26th, 2024, from 12:30 pm to 3:30 pm. Our last meeting will be held on April 23rd, 2024. Please note that this meeting, and the final April meeting, will be held in hybrid format with an option to attend either in-person or remotely, via Zoom. The in-person meeting will be at the Colorado Department of Public Health and Environment main campus, 4300 Cherry Creek S Drive, Denver, CO 80246, in Building A, Room Snow. This meeting room is located on the first floor of Building A, down the hall from the main entrance.   Zoom Meeting Link Meeting ID: 849 4747 4990 Passcode: 002226 Notice of each meeting will be provided to facilities through the Division’s portal messaging system roughly two weeks in advance of each meeting. Notice will also be emailed directly to all individuals who sign up to receive such messages. Please sign up here. Please feel free to share this link with other interested parties. All who are interested are welcome to attend and participate. Meeting documents, including agendas, proposed rule language, presentations, etc., will be posted to the public meeting drive no later than a week before each meeting.  If you have any questions or comments prior to the meeting, feel free to contact Ash Jackson at ash.jackson@state.co.us, or Alexandra Haas, at alexandra.haas@state.co.us. .

02/27 Stakeholder meeting in regards to “Patients’ Right to Know” Act, or HB23-1218

 

To: All Stakeholders interested in regulations related to “Patients’ Right to Know” Act, or HB23-1218 From: HFEMSD You are invited to participate in the stakeholder process regarding The “Patients’ Right to Know” Act, or HB23-1218, a law passed by the Colorado Legislature in the 2023 session. This new law requires hospitals, rehabilitation hospitals, freestanding emergency departments, licensed hospital units, and community clinics to make publicly available a list of the health care services which are generally available or subject to significant restriction specifically relating to health care in three areas: Reproductive health-care services; LGBTQ health-care services; and End-of-life health-care services. In response to the new law the Division will develop, in collaboration with stakeholders, a “Service Availability Form.” Once the form itself is developed, the Division will work to establish rules which bring the law into the pertinent health facility licensing chapters. Once the form is finalized and published, the affected health facilities will be required to provide this form to patients, members of the public, and the Department for public display. For more information, please see the whitepaper here.  Our sixth monthly meeting will be Tuesday, February 27th, 2024, from 12:30 pm to 3:30 pm, and on the fourth Tuesday of the month thereafter until the process concludes in spring 2024.  Please note this meeting, and future meetings, will be held in hybrid format with an option to attend either in-person or remotely, via Zoom. The in-person meeting will be at the Colorado Department of Public Health and Environment main campus, 4300 Cherry Creek S Drive, Denver, CO 80246, in Building A, Room Snow. This meeting room is located on the first floor of Building A, down the hall from the main entrance.   Zoom Meeting Information  https://us02web.zoom.us/j/84947474990?pwd=ZHJzdm05ZjZPZTBKb2laUjJiSWowUT09 Meeting ID: 849 4747 4990 Passcode: 002226 Notice of each meeting will be provided to facilities through the Division’s portal messaging system roughly two weeks in advance of each meeting. Notice will also be emailed directly to all individuals who sign up to receive such messages. Please sign up here. Please feel free to share this link with other interested parties. All who are interested are welcome to attend and participate. Meeting documents, including agendas, proposed rule language, presentations, etc., will be posted to the public meeting drive no later than a week before each meeting.  If you have any questions or comments prior to the meeting, feel free to contact Ash Jackson at ash.jackson@state.co.us, or Alexandra Haas, at alexandra.haas@state.co.us. .

01/23/24 Stakeholder meeting in regards to “Patients’ Right to Know” Act, or HB23-1218

 

To: All Stakeholders interested in regulations related to “Patients’ Right to Know” Act, or HB23-1218 From: HFEMSD You are invited to participate in the stakeholder process regarding The “Patients’ Right to Know” Act, or HB23-1218, a law passed by the Colorado Legislature in the 2023 session. This new law requires hospitals, rehabilitation hospitals, freestanding emergency departments, licensed hospital units, and community clinics to make publicly available a list of the health care services which are generally available or subject to significant restriction specifically relating to health care in three areas: Reproductive health-care services; LGBTQ health-care services; and End-of-life health-care services. In response to the new law the Division will develop, in collaboration with stakeholders, a “Service Availability Form.” Once the form itself is developed, the Division will work to establish rules which bring the law into the pertinent health facility licensing chapters. Once the form is finalized and published, the affected health facilities will be required to provide this form to patients, members of the public, and the Department for public display. For more information, please see the whitepaper here.  Our fifth monthly meeting will be Tuesday, January 23rd, 2024, from 12:30 pm to 3:30 pm, and on the fourth Tuesday of the month thereafter until the process concludes in spring 2024.  Please note this meeting, and future meetings, will be held in hybrid format with an option to attend either in-person or remotely, via Zoom. The in-person meeting will be at the Colorado Department of Public Health and Environment main campus, 4300 Cherry Creek S Drive, Denver, CO 80246, in Building A, Room Snow. This meeting room is located on the first floor of Building A, down the hall from the main entrance.  To join virtually select the zoom link and follow the prompts. Zoom Meeting Information  https://us02web.zoom.us/j/84947474990?pwd=ZHJzdm05ZjZPZTBKb2laUjJiSWowUT09 Meeting ID: 849 4747 4990 Passcode: 002226 Notice of each meeting will be provided to facilities through the Division’s portal messaging system roughly two weeks in advance of each meeting. Notice will also be emailed directly to all individuals who sign up to receive such messages. Please sign up here. Please feel free to share this link with other interested parties. All who are interested are welcome to attend and participate. Meeting documents, including agendas, proposed rule language, presentations, etc., will be posted to the public meeting drive no later than a week before each meeting.  If you have any questions or comments prior to the meeting, feel free to contact Ash Jackson at ash.jackson@state.co.us, or Alexandra Haas, at alexandra.haas@state.co.us. .