Monday, May 22, 2017

MDS 3.0 Casper Reports to run before June 1, 2017

CMS has extended the time period to comply with the new Section GG Admission and Discharge completion requirements.  

CMS will now determine eligibility for the retaining the Market Basket Rate for Federal FY ’18 (which starts October 1, 2017) partially on the compliance report which is now in each facility’s Casper Folder.  This report is labeled “SNF Review and Correct Report”.  It is important to determine if your facility agrees with this report as listed before the time period allowed for corrections expires.

Some facilities have been using dashes instead of assessing at least one Performance rating and one Discharge goal in 5-day PPS submissions.  As a reminder, less than an 80% compliance rate with completing at least one Performance task rating and at least one Discharge goal will reduce Market Basket Reimbursement rates in FY ’18.

If you disagree with the data you see on this report, please consider the following steps:

1) Run the Casper Report labeled “MDS 3.0 Assessments with Error Number XXXX”.  Put in run options to choose error -3863 (Discharge Goal not Identified) for the Current Fiscal Year as the Date Criteria.
2) Examine this report, which assists on determining which assessments CMS is counting as Non-compliant for purposes of the Review and Correct report.  You should recognize names and time points for these Warning messages.
3) If you agree that there is no adjustments to these assessments, or you have already corrected these assessments, your task is complete.
4) If you are surprised by this report, it is your responsibility to ascertain assessments that need to be modified.  It is important to the reimbursement rate that you make these modifications successfully by May 31, 2017.

Please remember that this report only tells if this particular error message (-3863) has appeared at any time on any of your validation reports.  It does not tell you if a correction has already been made.  

5) To check your work, or to see what the current CMS record will pull for their compilation in June, please run the “MDS 3.0 NH Final Validation” Report for the Current Fiscal Year as the Data Criteria. You should see the original Assessment ID (as listed in the center column on your error report), and a later Assessment ID for that same resident showing as a modification.  You can then run an additional Casper report for “MDS 3.0 NH Assessment Print” using that later Assessment ID to verify that CMS has retained the correct information.

Not every facility will need to take all these steps.  This message is simply a warning to make sure that your reimbursement rate in FY ’18 is correct.

Additional useful reports addressing this situation can be run asking for errors -3864, -3864, and -3866, which are all fatal errors. These assessments have probably received adequate attention to assure submission success, but a further check might still be valuable.

Questions?:  Please email  betty.metz@state.co.us

You are invited to attend our next Assisted Living Advisory Committee meeting on Thursday, May 25, 2017 from 12:00-3:00 PM in the Sabin-Cleere, located on the first floor of Building A on our Cherry Creek Campus. 
For meeting agendas, handouts, etc. please go to: https://drive.google.com/folderview?id=0ByqZDBabyNVSR3pNejg2X2J0V2c&usp=sharing%20. Click on the folder labeled "5/25/17 meeting." We recommend that you return to this site on the day of the meeting to check for additional or revised meeting materials. 
Telephone and web conferencing is available. 

To participate via Web: 

Step #1: Go to: https://cdphe.adobeconnect.com/alac/ 
The Adobe Connect screen will appear entitled "Assisted Living Advisory Committee Meeting" 
Step #2: Click "OK" option after you have read the text box message
Step #3: You will now be in the Virtual Meeting Room

Directions on how to participate once you have entered the room are in the "Meeting agendas, handouts, reports and minutes" link above.

If you have never attended an Adobe Connect meeting before:
Test your connection: https://cdphe.adobeconnect.com/common/help/en/support/meeting_test.htm BR>Get a quick overview: http://www.adobe.com/go/connectpro_overview

To participate by telephone:
Step #1: Dial 1-712-770-8066 
Step #2: When prompted, dial participant passcode 727084
Step #3: You will be on music hold until a few moments before 12:00 PM.
Step #4: Very important: Please press 4* and mute your telephone to prevent background noise. If you would like to make a comment or ask a question, press 4* to unmute. When you are finished talking, please re-mute your telephone using 4* again.
Very Important: Do not use speakerphones or wireless headsets; they are not compatible with the audio conferencing technology.

If you have any questions, please contact Michelle Topkoff at michelle.m.topkoff@state.co.us or call 303-692-2848 at least a business day in advance of the meeting. 

ALR IDR Committee Meeting

The ALR IDR Committee will not be meeting May 25, 2017as no IDR requests have been received for this month's meeting.

Elaine Sabyan