Hospital reporting requirements summary: CMS requirements, reportable conditions, and EMResource

 

To: hospital administrators, medical and nursing officers, and infection preventionists. From: Colorado Department of Public Health and Environment (CDPHE), Communicable Disease Branch CMS required reporting. Beginning on November 1, 2024, in order to provide national situational awareness of the impact of respiratory diseases, the Centers for Medicare & Medicaid Services (CMS) will require facilities to electronically report aggregate information via NHSN about COVID-19, influenza and RSV. This federal requirement does not change Colorado’s reporting requirements.  Colorado communicable disease reporting. Influenza-associated hospitalizations, RSV-associated hospitalizations, and COVID-19-associated hospitalizations are reportable conditions in Colorado, per 6 CCR 1009-1. Individual hospital admissions must be reported within 4 days of detection. An influenza-associated, RSV-associated, or COVID-19-associated hospitalization includes all patients who are hospitalized and had a positive influenza, RSV, or COVID-19 test during their hospitalization or within the 14 days prior to admission. This includes patients who were tested at their primary care provider’s office, an urgent care facility, or an emergency room before being hospitalized. Emergency department visits due to influenza, RSV, or COVID-19 are not reportable. CDPHE publishes a list of the data elements that must accompany a case report. These include patient name, date of birth, healthcare provider and laboratory information. Facilities can report using the Reportal (for influenza, RSV, or COVID-19), or COPHS (COVID-19 only). For any disease reporting questions please contact the Integrated Disease Reporting Program at CDPHE_IDRP@state.co.us or visit https://www.colorado.gov/pacific/cdphe/report-a-disease.  EMResource reporting. CDPHE uses EMResource to monitor hospital bed capacity and track hospital operation status. Current, aggregate COVID-19 data from hospitals are also collected in EMResource. This tool enhances readiness during medical emergencies via its notification and alert system. Data elements include: confirmed COVID-19 hospitalizations, confirmed COVID-19 Hospitalizations (age 0-4 years), confirmed COVID-19 Hospitalizations (age 5-7 years). Hospitals must report to EMResource weekly on Tuesday & Friday. For questions about EMResource, contact cdphe_dcphr_oepr_data@state.co.us or Juvare (EMResource) Support at support@juvare.com. .