In February 2012, the Colorado Board of Health
(BOH) passed rule 6 CCR 1011-1 Chapter 2 regarding influenza vaccination of
employees in licensed healthcare facilities.
Healthcare facilities are required to report data each spring. For the
2017-2018 influenza season, at least 90% of your employees should be immunized
with the influenza vaccine.
To report these data, you can use either the
Colorado Health Facility Portal (HF Portal) or the National Health Safety
Network (NHSN). Data should be submitted through only one of these electronic systems. Reporting to either system
will meet the reporting requirement.
Reminder: If a facility has
its own license and location, it must report separately, even if affiliated
with a single hospital, or home health agencies, assisted living residences, or
nursing homes that have multiple sites. Home health agencies may have separate
licenses based on different functions but are in the same location with the
same staff so these facilities would report only once.
Below are guidelines to report 2017 – 2018 healthcare worker influenza data.
HF Portal:
·
Timeframe to count employees for denominator: October
1, 2017 – December 31, 2017.
·
Number of days employees must work to be counted in denominator:
1 day.
·
Deadline to submit data through portal: March
31, 2018.
·
If you have trouble reporting data, call 303-692-2836.
NHSN:
·
Timeframe to count employees for denominator: October
1, 2017 – March 31, 2018.
·
Number of days employees must work to be counted in
denominator: 1 day.
·
Deadline to submit data through portal: May
15, 2018
·
If you have trouble reporting data, call 303-692-2923 or send an
email to NHSN@cdc.gov and in the subject line include “2017 – 2018 HCW Flu
Reporting.”
Important: Acute care
hospitals, cancer hospitals, ambulatory surgery centers, outpatient dialysis
facilities, and inpatient psychiatric facilities already using NHSN to
report state reportable infections or healthcare worker influenza vaccination
data for Medicare/Medicaid reimbursement should only report their data once through NHSN. Healthcare worker influenza
vaccination data reported into NHSN, as required by the Centers for Medicaid
and Medicare Services, also fulfills state influenza vaccination reporting
requirements.
Note: If you report healthcare
worker influenza vaccination data through NHSN, please ensure that you have
joined the Colorado Influenza Reporting Group and conferred rights; otherwise
your data cannot be seen/accessed by the CDPHE. This can be down as follows:
1.
In NHSN, use the left hand blue navigation bar, click Group and Join
2.
Enter 27648 for both
the group id and joining password
3.
Click Join Group
4.
At the Confer Rights
page, scroll to the bottom of page and hit accept.
For
other questions regarding the BOH rule, 303-692-2789.
